Sourcing Administration Executive

Job Overview

We are hiring Sourcing Administration Executive Engineer for our GCC client — Europe’s top retail brand. The Sourcing Administration Executive is responsible for managing supplier onboarding and master data governance within our client’s vendor management platform, on behalf of country Sourcing teams. This is a data governance and coordination role. Suppliers enter their own data into the platform. The GCC team's responsibility is to initiate and manage the onboarding process, validate supplier-submitted information against supporting documents, coordinate approvals with the right internal teams, and keep supplier records accurate and complete over time. As the GCC function matures, the role may progressively support broader supplier governance, vendor master data quality, and sourcing administration activities.

Key Responsibilities

• 1. New Supplier & Factory Onboarding
• Business & Classification Data: Review business licenses, perform data entry checks, and input product classification data during the supplier onboarding process.
• Contact Information: Input and verify supplier contacts, ensuring mandatory fields are complete and Authorized Representative forms are correctly uploaded.
• Address & License Verification: Input and review factory addresses and business licenses.
• Compliance Verification: Review Compliance Certifications (such as BSCI and ISO). Strictly verify that all addresses on the certificates match the factory business licenses exactly.
• Commercial Data: Input and review general commercial data for new suppliers.
• Financial & Credit Workflows: Conduct initial reviews of bank details and financial data before routing them to relevant teams. Coordinate with teams to facilitate credit checks and financial reviews.
• 2. Existing Supplier Data Maintenance
• Contact Management: Process contact updates requested by suppliers and factories, ensuring alignment between the system and uploaded AP Forms.
• License & Address Updates: Review and update supplier/factory addresses and business licenses, cross-checking them against active compliance certifications.
• Financial Data Updates: Review updated bank letters and business license addresses, ensuring accuracy.
• Periodic Updates: Process yearly commercial data updates, as well as production and shipping information updates for existing factories.

Requirements & Skills

• 3–5 years in data administration, supplier master data management, shared services, or sourcing support.
• Demonstrated experience in document validation, data quality management, or cross-document verification.
• Comfortable working across time zones with regional counterparts across Asia. Skills
• Data validation and governance — cross-referencing multiple documents to verify consistency and accuracy.
• Document verification — business licenses, bank letters, compliance certificates, address records.
• Exception handling — identifying discrepancies, escalating with context, following the governance structure.
• Clear written English — professional email and portal communication with suppliers.
• Google Workspace proficiency (Gmail, Sheets, Docs); ability to learn new systems quickly (full platform training provided).
• Multilingual document exposure (Chinese, Vietnamese, Bengali, Khmer) — good to have; not mandatory.
• Ability to learn and adapt to new systems, processes, and technology platforms in a rapidly evolving sourcing and supplier management environment.